HVAC & Home Services

Own the local job before they call the next guy

AI that handles midnight emergency calls, schedules service techs, and follows up on maintenance quotes.

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InstantReply at a glance

120+Teams using InstantReply
24/7Every call answered
5 daysOnboarding time

The Problem

When a furnace dies at 2 AM, homeowners call the first company that answers. If you miss that call, you've lost a $10k+ replacement job.

The Solution

Our AI Receptionist never sleeps. It qualifies the urgency of the call, captures addresses, and books the technician, locking in the job while your competition is asleep.

What it does

After-Hours Booking

Handles dispatching and scheduling 24/7/365.

Emergency Triage

Identifies urgent leaks or outages versus routine maintenance.

Estimate Chasing

Follows up on open quotes to move customers to the scheduling phase.

Review Generation

SMS clients after the job is done to secure 5-star Google reviews.

ServiceTitan Sync

Integrates with ServiceTitan or Housecall Pro for seamless scheduling.

Recall Management

Reaches out to customers due for seasonal check-ups.

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Live in 5 days. Month to month.

How it works

  1. 01

    Connect Phone

    Route your office line or secondary tracking numbers to the AI.

  2. 02

    Assign Techs

    Let the AI know which technicians handle which territories.

  3. 03

    Watch Jobs Grow

    Monitor the dashboard as the AI fills your calendar with jobs.

We build it around your rules, so you don't have to.

Who this is for

  • HVAC and Plumbing companies.
  • Electrical and Roofing contractors.
  • General home service businesses with 3+ techs.

InstantReply vs answering services

Answering calls is only the first step

A traditional answering service can pick up the phone. InstantReply is built to answer, qualify, book, and follow up, so your team turns more calls into booked work.

NeedInstantReply AIAnswering service
Call contextNo-heat emergency after hoursGeneric intake
Answers every call24/7/365 AI receptionist coverageDepends on staffing and scripts
Books the workBooks the appointment into your calendarOften takes a message
Speed to leadCalls new web leads back in under 60 secondsLimited automation
Follow-upOutbound calls, texts, reminders, and quote follow-upManual handoff
Fits your businessFollows the script and rules you setGeneric call handling

The call you cannot take is the job you lose

Home services is the clearest case for this in any industry, because the job that generates revenue and the job of answering the phone are physically incompatible. You cannot take a call with your hands inside a furnace, and the customer with no heat is not leaving a voicemail. They are calling the next company on the results page.

The economics are brutal in both directions. An emergency call answered is a same-day job at emergency rates; the same call missed is worth nothing, and you never find out it happened.

After-hours makes it worse. Heating fails on the coldest night, drains back up on the weekend, and air conditioning dies in a heatwave. The hours with the highest-value calls are precisely the hours nobody is at the desk.

Triage before dispatch

Not every call is an emergency and not every emergency is yours. The agent establishes what has failed, whether it is an emergency, whether the address is inside your service area, and whether the equipment is something you work on, before anything reaches the schedule.

For a real emergency it captures the address, the fault, the access details, and the contact number, and places the job. For a routine request it books into a normal slot. For a call outside your area or your trade it says so rather than wasting a truck roll.

Missed-call text back covers the calls that still slip through: an unanswered ring triggers an immediate message, so a customer who would have hung up gets a conversation instead.

Want to see it handle your calls?

Book a 30-minute demo and we'll walk through how it would answer, triage, and book calls for your business. You're live in 5 days.

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Fitting the way the business already runs

GoHighLevel is connected as part of the standard build, and field service systems such as Jobber and Housecall Pro are connected as an add-on, so jobs land where your dispatcher already looks rather than in a second place nobody checks.

Voice covers inbound calls at the base rate; adding outbound lets the agent chase open quotes and confirm appointments the day before, which is where most no-shows disappear. Text is usually run alongside it, because a customer standing over a broken unit will often send a photo faster than they will describe the fault.

The setup fee covers the build, the integration, A2P registration, your phone number, and the reporting dashboard, and the engagement runs month to month with thirty days notice.

Works with the software you already run

Bookings land in the scheduling software your team already uses, so dispatch does not change. No new app for anyone to learn.

GoHighLevel
Jobber
Housecall Pro
Calendly
Cal.com
HubSpot
Salesforce
GoHighLevel
Jobber
Housecall Pro
Calendly
Cal.com
HubSpot
Salesforce
Zapier
Gmail
Slack
WhatsApp
Facebook
Instagram
Zapier
Gmail
Slack
WhatsApp
Facebook
Instagram

Where this shows up

Emergency service calls

Illustrative scenario
Problem

The phone rings while the tech is on a roof, under a house, or driving between jobs. A no-heat call at ten at night goes to voicemail, and the customer dials the next result.

How it plays out

Every call is answered on the first ring, the emergency is triaged, the address and fault are captured, and the job is placed on the schedule without anyone stopping work.

Open estimates

Illustrative scenario
Problem

Quotes go out after the site visit and then sit. Chasing them is nobody's job, so the ones that would have closed with one follow-up simply do not.

How it plays out

Each open quote is followed up on a set cadence until the customer answers or asks to stop, with anything technical routed back to a human.

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Questions we get asked

Still have a question? Ask it on a 30-minute demo, and we'll answer it with your setup in mind.

Can it tell an emergency from a routine call?

Yes, using the triage rules you define during the build. What counts as an emergency, what gets dispatched same-day, and what waits for a normal slot are yours to set, not ours.

Does it dispatch to my techs?

It captures the job and places it into your scheduling system, so dispatch happens where it already happens. Jobber and Housecall Pro connect as an add-on; GoHighLevel is included.

What about calls outside my service area?

It checks the address against your service area and declines politely rather than booking a job that costs you a wasted truck roll.

Can it chase quotes we have already sent?

Yes, on a cadence you set, stopping the moment the customer replies. Anything technical is routed to a person rather than answered by the agent.

Looking for a 24/7 HVAC answering service that books the job and routes emergencies?

See our HVAC answering service
$2-10M Revenue
$10-50M Revenue
$50M+ Revenue
10+ Locations

Stop leaking revenue to the competition

Be the company that always answers. Be the company that always wins.