AI Dispatch & Intake for HVAC Companies | InstantReply.ai
HVAC & Home Services

Own the local job before they call the next guy.

AI that handles midnight emergency calls, schedules service techs, and follows up on maintenance quotes.

The Problem

When a furnace dies at 2 AM, homeowners call the first company that answers. If you miss that call, you've lost a $10k+ replacement job.

The Solution

Our AI Receptionist never sleeps. It qualifies the urgency of the call, captures addresses, and books the technician, locking in the job while your competition is asleep.

What it does

After-Hours Booking

Handles dispatching and scheduling 24/7/365.

Emergency Triage

Identifies urgent leaks or outages versus routine maintenance.

Estimate Chasing

Follows up on open quotes to move customers to the scheduling phase.

Review Generation

SMS clients after the job is done to secure 5-star Google reviews.

ServiceTitan Sync

Integrates with ServiceTitan or Housecall Pro for seamless scheduling.

Recall Management

Reaches out to customers due for seasonal check-ups.

How it works

01

Connect Phone

Route your office line or secondary tracking numbers to the AI.

02

Assign Techs

Let the AI know which technicians handle which territories.

03

Watch Jobs Grow

Monitor the dashboard as the AI fills your calendar with jobs.

Who this is for

HVAC and Plumbng companies.

Electrical and Roofing contractors.

General home service businesses with 3+ techs.

Proofs

Plumbing Company
Problem
Missed $20k in revenue per month from missed calls.
Result
AI captured 12 additional emergency jobs in the first 2 weeks.
Roofing Business
Problem
Difficulty following up on post-storm estimates.
Result
Follow-up AI closed $150k in open quotes in 30 days.

Stop leaking revenue to the competition.

Be the company that always answers. Be the company that always wins.